A. Prior to award of a sole source procurement contract, the state purchasing agent or central purchasing office shall:

Terms Used In New Mexico Statutes 13-1-128

  • Contract: A legal written agreement that becomes binding when signed.
  • Personal property: All property that is not real property.

(1)     provide the information described in Subsection E of this section to the department of information technology for posting on the sunshine portal; and

(2)     forward the same information to the legislative finance committee.

B. Prior to the award of a sole source procurement contract, the local public body central purchasing office shall post the information described in Subsection E of this section on the local public body web site, if one exists.

C. Within three business days of awarding an emergency procurement contract, the awarding central purchasing office within a state agency shall:

(1)     provide the information described in Subsection E of this section to the department of information technology for posting on the sunshine portal; and

(2)     forward the same information to the legislative finance committee.

D. Within three business days of awarding an emergency procurement contract, the local public body central purchasing office shall post the information described in Subsection E of this section on the local public body web site, if one exists.

E. All central purchasing offices shall maintain, for a minimum of three years, records of sole source and emergency procurements. The record of each such procurement shall be public record and shall contain:

(1)     the contractor’s name and address; (2)     the amount and term of the contract;

(3)     a listing of the services, construction or items of tangible personal property procured under the contract;

(4)     whether the contract was a sole source or emergency procurement contract; and

(5)     the justification for the procurement method.

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