Florida Regulations 64E-5.1426: Records and Retention Periods
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(1) The licensee shall maintain the following records at the irradiator for the periods specified:
(a) A copy of the license application and the license authorizing the licensee to operate the facility until a new license is issued;
(b) Records of each individual’s training, tests, and safety reviews provided to meet the requirements of Fl. Admin. Code R. 64E-5.1416, until 3 years after the individual terminates work;
(c) Records of the annual evaluation of the safety performance of irradiator operators required by subsection 64E-5.1416(5), F.A.C., for 3 years after the evaluation;
(d) An up-to-date copy of the operating and emergency procedures required by Fl. Admin. Code R. 64E-5.1417, until superseded or the department terminates the license;
(e) Personnel monitoring results required by Fl. Admin. Code R. 64E-5.1418, until the department terminates the license;
(f) Records of radiation surveys required by Fl. Admin. Code R. 64E-5.1420, for 3 years from the date of the survey;
(g) Records of radiation survey meter calibrations required by Fl. Admin. Code R. 64E-5.1419, and pool water conductivity meter calibrations required by subsection 64E-5.1422(2), F.A.C., until 3 years from the date of the calibration;
(h) Records of the results of leak tests required by Fl. Admin. Code R. 64E-5.1420, and the results of contamination checks required by subsection 64E-5.1420(2), F.A.C., for 3 years from the date of the leak tests;
(i) Records of inspection and maintenance checks required by Fl. Admin. Code R. 64E-5.1421, for 3 years;
(j) Records of major malfunctions, significant defects, operating difficulties or irregularities, and major operating problems that involve required radiation safety equipment for 3 years after repairs are completed;
(k) Records of the receipt, transfer and disposal of all licensed sealed sources as required by Fl. Admin. Code R. 64E-5.103;
(l) An inventory of all licensed sealed sources until the irradiator is decommissioned. The inventory must include for each sealed source the following:
1. The date received,
2. The person from whom it was received,
3. The model of the source,
4. The serial number of the source,
5. The radionuclide in the source,
6. The activity of the source as supplied from the manufacturer and the date of the assigned activity,
7. An up-to-date location of the source,
8. Information on leaking or damaged sources and any actions taken to decontaminate or repair those sources,
9. The date disposed of; and,
10. The person to whom the source was transferred.
(m) Records on the design checks required by Fl. Admin. Code R. 64E-5.1414, and the construction control checks required by Fl. Admin. Code R. 64E-5.1415, until the license is terminated. The records must be signed and dated. The title or qualification of the person signing must be included;
(n) Records of water added to the pool as required by Fl. Admin. Code R. 64E-5.1421(1)(n), for 3 years;
(o) Records related to decommissioning the irradiator as required by subFl. Admin. Code R. 64E-5.214(4)(c)2.;
(p) Records of annual notification to local police, fire department and civil authorities of the current emergency procedures, responsible individuals and places of emergency treatment for 3 years;
(q) Records of conductivity meter calibration as required by subsection 64E-5.1422(2), F.A.C., for 3 years; and,
(r) Records of written approval of access to restricted areas as required by subsection 64E-5.1407(1), F.A.C., for 3 years.
(2) Records required by this section shall be available for inspection by the department.
Rulemaking Authority Florida Statutes § 404.051(4). Law Implemented 404.051(1), (5), (6), 404.061, 404.081, 404.141 FS. History-New 8-14-96, Formerly 10D-91.1526.
(a) A copy of the license application and the license authorizing the licensee to operate the facility until a new license is issued;
(b) Records of each individual’s training, tests, and safety reviews provided to meet the requirements of Fl. Admin. Code R. 64E-5.1416, until 3 years after the individual terminates work;
(c) Records of the annual evaluation of the safety performance of irradiator operators required by subsection 64E-5.1416(5), F.A.C., for 3 years after the evaluation;
(d) An up-to-date copy of the operating and emergency procedures required by Fl. Admin. Code R. 64E-5.1417, until superseded or the department terminates the license;
(e) Personnel monitoring results required by Fl. Admin. Code R. 64E-5.1418, until the department terminates the license;
(f) Records of radiation surveys required by Fl. Admin. Code R. 64E-5.1420, for 3 years from the date of the survey;
(g) Records of radiation survey meter calibrations required by Fl. Admin. Code R. 64E-5.1419, and pool water conductivity meter calibrations required by subsection 64E-5.1422(2), F.A.C., until 3 years from the date of the calibration;
(h) Records of the results of leak tests required by Fl. Admin. Code R. 64E-5.1420, and the results of contamination checks required by subsection 64E-5.1420(2), F.A.C., for 3 years from the date of the leak tests;
(i) Records of inspection and maintenance checks required by Fl. Admin. Code R. 64E-5.1421, for 3 years;
(j) Records of major malfunctions, significant defects, operating difficulties or irregularities, and major operating problems that involve required radiation safety equipment for 3 years after repairs are completed;
(k) Records of the receipt, transfer and disposal of all licensed sealed sources as required by Fl. Admin. Code R. 64E-5.103;
(l) An inventory of all licensed sealed sources until the irradiator is decommissioned. The inventory must include for each sealed source the following:
1. The date received,
2. The person from whom it was received,
3. The model of the source,
4. The serial number of the source,
5. The radionuclide in the source,
6. The activity of the source as supplied from the manufacturer and the date of the assigned activity,
7. An up-to-date location of the source,
8. Information on leaking or damaged sources and any actions taken to decontaminate or repair those sources,
9. The date disposed of; and,
10. The person to whom the source was transferred.
(m) Records on the design checks required by Fl. Admin. Code R. 64E-5.1414, and the construction control checks required by Fl. Admin. Code R. 64E-5.1415, until the license is terminated. The records must be signed and dated. The title or qualification of the person signing must be included;
(n) Records of water added to the pool as required by Fl. Admin. Code R. 64E-5.1421(1)(n), for 3 years;
(o) Records related to decommissioning the irradiator as required by subFl. Admin. Code R. 64E-5.214(4)(c)2.;
(p) Records of annual notification to local police, fire department and civil authorities of the current emergency procedures, responsible individuals and places of emergency treatment for 3 years;
(q) Records of conductivity meter calibration as required by subsection 64E-5.1422(2), F.A.C., for 3 years; and,
(r) Records of written approval of access to restricted areas as required by subsection 64E-5.1407(1), F.A.C., for 3 years.
(2) Records required by this section shall be available for inspection by the department.
Rulemaking Authority Florida Statutes § 404.051(4). Law Implemented 404.051(1), (5), (6), 404.061, 404.081, 404.141 FS. History-New 8-14-96, Formerly 10D-91.1526.