An Iowa historical records advisory board is established in accordance with 36 C.F.R. §1206.36 – 1206.38.
 1.

 Membership.

 The board shall consist of nine members appointed by the governor for three-year staggered terms. Members shall be eligible for reappointment. The members shall have experience in a field of research or an activity that administers or makes extensive use of historical records. The majority of the members shall have professional qualifications and experience in the administration of government records, historical records, or archives. The administrator of the historical division of the department of cultural affairs shall serve as an ex officio member of the board.

Terms Used In Iowa Code 305.16

  • Agency: means any executive or legislative branch department, office, commission, board, or other unit of state government except as otherwise provided by law. See Iowa Code 305.2
  • Archives: means records that have been appraised by the state records commission as having sufficient historical, research, evidential, or informational value to warrant permanent preservation and that have been transferred to the custody of the state archives. See Iowa Code 305.2
  • Commission: means the state records commission created in section 305. See Iowa Code 305.2
  • Ex officio: Literally, by virtue of one's office.
  • following: when used by way of reference to a chapter or other part of a statute mean the next preceding or next following chapter or other part. See Iowa Code 4.1
  • state: when applied to the different parts of the United States, includes the District of Columbia and the territories, and the words "United States" may include the said district and territories. See Iowa Code 4.1
 2.

 Coordinator.

 The state archivist shall serve as chair of the board and as state historical records coordinator.

 3.

 Administration.

 The department of cultural affairs, through the state archives and records program, is the primary agency responsible for providing administrative personnel and services for the board.

 4.

 Meetings.

 The board shall meet at least three times annually and at the call of the chair. At least one meeting annually shall be held outside the state capital or in conjunction with a meeting of a relevant statewide professional organization.

 5.

 Expenses.

 Members of the board shall serve without compensation but may receive their actual expenses incurred in the performance of their duties.

 6.

 Responsibilities.
 a. The board shall do all of the following:

 (1) Serve as the central advisory body for historical records planning in the state and as a coordinating body to facilitate cooperation among historical records repositories and other information agencies within the state.
 (2) Serve as a state level review body for grant proposals submitted to the national historical publications and records commission.
 b. The board may do all of the following:

 (1) Serve in an advisory capacity to the state records commission, the state archives and records program, and other statewide archival or records agencies.
 (2) Seek funds from the national historical publications and records commission or other grant-funding bodies for sponsoring and publishing surveys of the conditions and needs of historical records in the state; for developing, revising, and distributing funding priorities for historical records projects in Iowa; for implementing projects to be carried out in the state for the preservation of historical records and publications; or for reviewing through reports and otherwise, the operation and progress of records projects in the state.
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