Every title insurance company, agency and agent shall:

  1. Keep books of account and records and vouchers pertaining to the business of title insurance in such a manner that the commissioner or the commissioner’s authorized representative may readily ascertain whether the company, agency or agent has complied with any and all applicable laws and regulations; and
  2. Maintain a separate record of all receipts and disbursements made while handling escrows, settlements and closings in connection with the business of title insurance and shall establish a separate account for the handling of funds received in the course of the transactions.