(a) A public official may offer to the Archives or may destroy any of the following materials that the public official no longer needs:

(1) a book, magazine, or newspaper;

(2) other library or museum material that was made or acquired for reference or exhibition purposes;

(3) an extra copy of a document that was kept only for convenience of reference;

(4) a stock of publications;

(5) an acceptance or refusal of an invitation or engagement of a public officer; and

(6) material that otherwise relates to personal business of a public officer.

(b) The State Archivist may set classes of materials that the public official may destroy if the public official no longer needs the materials.