Kansas Statutes 45-409. Local agencies to cooperate
Each local agency shall:
(a) Give careful consideration to the recommended retention and disposition schedules prepared by the state archivist when considering the disposition of government records and comply with all statutes governing the disposition of government records.
Terms Used In Kansas Statutes 45-409
- Government records: means all volumes, documents, reports, maps, drawings, charts, indexes, plans, memoranda, sound recordings, microfilms, photographic records and other data, information or documentary material, regardless of physical form or characteristics, storage media or condition of use, made or received by an agency in pursuance of law or in connection with the transaction of official business or bearing upon the official activities and functions of any governmental agency. See Kansas Statutes 45-402
- Government records with enduring value: means all government records which merit preservation for historical, legal, fiscal or administrative reasons, or for research purposes. See Kansas Statutes 45-402
- Local agency: means any department, board, commission, officer or authority of a county, city, township, school district or other tax-supported governmental subdivision of the state. See Kansas Statutes 45-402
- Noncurrent government records: means all government records which no longer are necessary for the handling of ordinary official public business by the agency and which are not required by law to be retained in the immediate custody of the agency for a longer period of time. See Kansas Statutes 45-402
- Retention and disposition schedules: means lists of series of government records, prepared pursuant to Kan. See Kansas Statutes 45-402
- State: when applied to the different parts of the United States, includes the District of Columbia and the territories. See Kansas Statutes 77-201
(b) Cooperate with efforts by the state archivist or representatives of the state archivist to inspect government records and the conditions in which they are stored, to prepare comprehensive inventories of government records, to microfilm noncurrent government records with enduring value and to improve the arrangement, storage and physical condition of noncurrent government records with enduring value in accordance with appropriate archival techniques. Local agencies shall not be required to provide funds or staff time for these purposes, but they shall give careful consideration to requests and recommendations made by the state archivist.