(a) The Department of Administration shall develop, operate, and maintain a searchable Internet website that is accessible to the public at no cost and that provides financial information available from the central accounting system or the annual financial report prepared and filed under Alaska Stat. § 37.05.210 (a)(1), describing
Terms Used In Alaska Statutes 37.05.215
Appropriation: The provision of funds, through an annual appropriations act or a permanent law, for federal agencies to make payments out of the Treasury for specified purposes. The formal federal spending process consists of two sequential steps: authorization
Assets: (1) The property comprising the estate of a deceased person, or (2) the property in a trust account.
Contract: A legal written agreement that becomes binding when signed.
Corporation: A legal entity owned by the holders of shares of stock that have been issued, and that can own, receive, and transfer property, and carry on business in its own name.
Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
Lease: A contract transferring the use of property or occupancy of land, space, structures, or equipment in consideration of a payment (e.g., rent). Source: OCC
Liabilities: The aggregate of all debts and other legal obligations of a particular person or legal entity.
person: includes a corporation, company, partnership, firm, association, organization, business trust, or society, as well as a natural person. See Alaska Statutes 01.10.060
state: means the State of Alaska unless applied to the different parts of the United States and in the latter case it includes the District of Columbia and the territories. See Alaska Statutes 01.10.060
(1) unaudited state revenue for the preceding month, including
(A) a receipt or deposit by a state agency into a fund or account established within the state treasury;(B) proceeds from taxes received, categorized by source type, including a compulsory contribution imposed by the state for the purpose of financing services;(C) state agency earnings, including amounts collected for sales or services, licenses or permits issued, or otherwise received by a state agency under the agency’s regulations;(D) revenue received for the use of state money or property, including interest and lease payments;(E) gifts, donations, and federal receipts; and(F) other revenue;(2) unaudited expenditures for the preceding month, including
(A) the name and location of any person to whom payment was made;(B) the amount of the expenditure disbursed;(C) the type of transaction, by account code, including the purpose of the expenditure;(D) other information specified by the Department of Administration;(3) the estimated balances, for the preceding month, of the statutory budget reserve fund (appropriation limit” class=”unlinked-ref” datatype=”S” sessionyear=”2023″ statecd=”AK”>Alaska Stat. § 37.05.540), the constitutional budget reserve fund (art. IX, sec. 17, Constitution of the State of Alaska), and the permanent fund earnings reserve account (Alaska Stat. § 37.13.145);(4) the amount deposited into the permanent fund under art. IX, sec 15, Constitution of the State of Alaska for the preceding fiscal year;(5) state revenue and expenditures, summarized for the preceding fiscal year, as follows:
(A) general fund revenue sources;(B) general fund expenditures categorized by function;(C) general fund expenditures categorized by state agency;(D) general fund expenditures categorized by account; and(E) total general fund revenue versus expenditures;(6) total assets versus liabilities at the end of the fiscal year; and(7) for the preceding 10 years, by fiscal year, the following:
(A) the number of full-time, part-time, and temporary employees employed by the state, by state agency;(B) the number of independent contractors engaged by the state, by state agency;(C) the total long-term debt owed by the state, by state agency;(D) total general fund expenditures; and(E) total general fund payroll, by state agency.(b) The Department of Administration shall update the information described in (a)(1) – (3) of this section on the Internet website on a monthly basis and the information described in (a)(4) – (7) of this section on an annual basis. To the extent practicable, information on the website should be sorted by state agency, accounting category, accounting code, recipient, purpose, amount, and date. The Department of Administration shall maintain and store the information required by this section on the website for at least 10 years.(c) The Internet website described in (a) of this section must include
(1) at no cost to the public, reference materials to assist the public in understanding the financial information provided on the website, including a description of the accounting codes used by state agencies;(2) a feature that
(A) allows users to search for information on the Internet website by keyword and recipient;(B) provides information related to state service procurement contracts, including name, compensation, contract length, and contract type, on a searchable Internet website and a link to the website; and(C) provides information related to independent contractors engaged by the state, by state agency, including name, compensation, contract length, and contract type, on a searchable Internet website and a link to the website; and(3) a link to the Internet website of the legislative audit division.(d) The Department of Revenue and other state agencies, including a state agency that does not use the central accounting system, shall provide information to the Department of Administration that is necessary to comply with the requirements of this section, including a summary of indirect expenditures. The University of Alaska shall annually provide an audited financial report and a statement of its revenues and expenditures to the Department of Administration for inclusion on the Internet website established under (a) of this section.(e) The description required by (a) of this section must include information that relates to the legislature and the judiciary if the information is available from the central accounting system.(f) Nothing in this section requires disclosure of information that is confidential under state or federal law. However, the Department of Administration shall provide aggregated or summarized information describing confidential revenue and expenditures if the aggregated or summarized information continues to protect confidentiality.(g) In this section,
(1) “expenditure” means a payment from the state treasury that is greater than $1,000 and that is made as a grant, subgrant, contract, subcontract, loan, lease, cooperative agreement, purchase order, task order, delivery order, or other form of financial transaction; “expenditure” does not include the transfer of money between state agencies, salary and wage payments to state employees, benefit payments to a member or former member of a state retirement system as defined in Alaska Stat. § 40.25.151 (e), payment of state or federal assistance to an individual, or payment of a permanent fund dividend;(2) “searchable Internet website” means an Internet website that allows searching, extracting, compiling, and aggregating information from the data available on the website;(3) “state agency” means a department, office, agency, board, commission, public corporation, or other organizational unit of or created under the executive branch of the state government.
