Florida Regulations 12-24.023: Recordkeeping Requirements – General
Current as of: 2024 | Check for updates
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(1) A taxpayer shall maintain all records that are necessary to make a determination of its correct tax liability for any tax specified in Florida Statutes § 72.011 All required records must be made available on request by the Department as provided in Florida Statutes § 213.34 Such records shall comply with the adequate records provisions discussed in Fl. Admin. Code R. 12-3.0012, and shall include, but not be limited to: books of account, invoices, bills of lading, gross receipts from sales, resale certificates, consumer exemption certificates, and other pertinent records.
(2) If a taxpayer maintains records required to be retained under this chapter in both machine-sensible and hardcopy formats, the taxpayer shall make the records available to the Department in machine-sensible format upon request of the Department.
(3) Nothing in this Part shall be construed to prohibit a taxpayer from demonstrating tax compliance with traditional hardcopy documents or reproductions thereof, in whole or in part, whether or not such taxpayer also has retained or has the capability to retain records on electronic or other storage media in accordance with this Part. However, this subsection shall not relieve the taxpayer of the obligation to comply with subsection 12-24.023(2), F.A.C.
(4) The Department shall use Form DR-600, Enrollment and Authorization for e-Services Program (incorporated by reference in Fl. Admin. Code R. 12-24.011) to document an agreement with a taxpayer or preparer that such taxpayer or preparer will file tax reports and returns by electronic means.
(5) Pursuant to Florida Statutes § 202.28(1), taxpayers who fail to properly initiate a communications services tax return by electronic data interchange as required in Florida Statutes § 202.30(2), are not authorized to claim the collection allowance authorized by Florida Statutes § 202.28, for the proper filing of tax returns.
Rulemaking Authority 202.26(3)(a), 213.06(1), 443.1317 FS. Law Implemented 202.30, 213.34, 213.35, 443.1317, 443.163 FS. History-New 10-24-96, Amended 4-30-02, 10-5-03, 1-20-14.
Terms Used In Florida Regulations 12-24.023
- Obligation: An order placed, contract awarded, service received, or similar transaction during a given period that will require payments during the same or a future period.
(3) Nothing in this Part shall be construed to prohibit a taxpayer from demonstrating tax compliance with traditional hardcopy documents or reproductions thereof, in whole or in part, whether or not such taxpayer also has retained or has the capability to retain records on electronic or other storage media in accordance with this Part. However, this subsection shall not relieve the taxpayer of the obligation to comply with subsection 12-24.023(2), F.A.C.
(4) The Department shall use Form DR-600, Enrollment and Authorization for e-Services Program (incorporated by reference in Fl. Admin. Code R. 12-24.011) to document an agreement with a taxpayer or preparer that such taxpayer or preparer will file tax reports and returns by electronic means.
(5) Pursuant to Florida Statutes § 202.28(1), taxpayers who fail to properly initiate a communications services tax return by electronic data interchange as required in Florida Statutes § 202.30(2), are not authorized to claim the collection allowance authorized by Florida Statutes § 202.28, for the proper filing of tax returns.
Rulemaking Authority 202.26(3)(a), 213.06(1), 443.1317 FS. Law Implemented 202.30, 213.34, 213.35, 443.1317, 443.163 FS. History-New 10-24-96, Amended 4-30-02, 10-5-03, 1-20-14.