(a) The head of each department and each independent unit shall designate, from among its staff, a forms management officer for the department or independent unit.

(b) The forms management officer shall:

(1) subject to the approval of the Division:

(i) keep a current plan for the management of the forms that the unit uses; and

(ii) administer the plan; and

(2) submit the plan, including each revision, to the Division.