2-6-1108. State records committee — duties and responsibilities. The purpose of the state records committee is to act as a resource for executive branch agencies and others by staying at the forefront of records management best practices. The committee shall:

(1)gather and disseminate information on all phases of records management;

(2)advise the secretary of state in developing records management standards, guidelines, and training materials;

(3)develop guidelines to help agencies identify, maintain, and secure their essential records;

(4)serve as a forum for continuing collaboration among records management, information technology, and legal professionals throughout state agencies;

(5)make recommendations to the secretary of state for rulemaking regarding public records management;

(6)regularly review existing public records laws and make recommendations to the secretary of state regarding pursuing statutory change; and

(7)report biennially to the governor and, as provided in 5-11-210, the legislature on the activities of the committee, improvements in records management in state government, aspects of records management requiring further improvement, and committee recommendations and plans for further improvement.