New Jersey Statutes 19:3-30. Databases established; information on certain appointed positions and elected offices
Terms Used In New Jersey Statutes 19:3-30
- census: means the latest Federal census effective within this State. See New Jersey Statutes 1:1-2
- Election: means the procedure whereby the electors of this State or any political subdivision thereof elect persons to fill public office or pass on public questions. See New Jersey Statutes 19:1-1
- person: includes corporations, companies, associations, societies, firms, partnerships and joint stock companies as well as individuals, unless restricted by the context to an individual as distinguished from a corporate entity or specifically restricted to one or some of the above enumerated synonyms and, when used to designate the owner of property which may be the subject of an offense, includes this State, the United States, any other State of the United States as defined infra and any foreign country or government lawfully owning or possessing property within this State. See New Jersey Statutes 1:1-2
- Public office: includes any office in the government of this State or any of its political subdivisions filled at elections by the electors of the State or political subdivision. See New Jersey Statutes 19:1-1
- Remainder: An interest in property that takes effect in the future at a specified time or after the occurrence of some event, such as the death of a life tenant.
- State: extends to and includes any State, territory or possession of the United States, the District of Columbia and the Canal Zone. See New Jersey Statutes 1:1-2
b. To establish the database of appointed officials, the Institute may transmit to any person appointed to a State board, commission, authority, or other multi-member entity on or before the effective date of this act, P.L.2021, c.414, a form, developed by the Institute, for completion that records the: (a) individual’s full name; (b) the title of the office held and the mailing address for that office; (c) the race of the individual, using the same racial categories as required on the federal decennial census of the United States by the federal Bureau of the Census; (d) the gender identity or expression of the individual; (e) the name and title of the appointing authority; and (f) the term of the office held.
The transmission by the Governor or other appointing authority to the Institute of contact information for appointees shall not be deemed a violation of any law, rule, or regulation concerning the confidentiality or privacy of such information.
c. (1) To establish the database of elected officials, the Institute may transmit to any individual elected to public office in this State on or before the effective date of this act, P.L.2021, c.414, a form, developed by the Institute, for completion that records: (a) the individual’s full name; (b) the title of the public office held and the mailing address for that public office; (c) the race of the individual, using the same racial categories as required on the federal decennial census of the United States by the federal Bureau of the Census; (d) the gender identity or expression of the individual; and (e) the term of the office held.
The Secretary of State shall cooperate with the Institute regarding the survey.
(2) To maintain the database of elected officials, no later than 30 days after certification of an election in this State, including an election for an individual selected to fill a vacancy in an elective public office for the remainder of a term, the Secretary of State shall transmit to the Institute the election results. The transmission by the Secretary of State to the Institute of any contact information shall not be deemed a violation of any law, rule, or regulation concerning the confidentiality or privacy of such information.
d. (1) The Institute shall use the information from the forms received pursuant to subsections b. and c. of this section, to establish and maintain separate databases for appointed public officials and for elected public officials. The databases shall be searchable by the public official’s name, title of the office held, the term of the office held, the public official’s race, the public official’s gender identity or expression, and the appointing authority.
Each database shall be available to the public in a prominent location on the website of the Institute, of Rutgers, The State University, and of the Secretary of State.
(2) The information in each database shall be reviewed and updated in a timely manner, but no less than once each calendar year. Information on completed forms received by the Institute shall be added to the database within 21 business days of receipt.
L.2021, c.414, s.1.