A. All reporting individuals shall file with the secretary of state reports of expenditures and contributions and statements of no activity when required by the Campaign Reporting Act [1-19- 25 to 1-19-36 N.M. Stat. Ann.] in an electronic format prescribed by the secretary of state.

Terms Used In New Mexico Statutes 1-19-27

  • Contract: A legal written agreement that becomes binding when signed.
  • Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.

B. The secretary of state shall develop or contract for services to develop an electronic reporting system for reporting individuals to register with the secretary of state and file all reports of expenditures and contributions and statements of no activity as required by the Campaign Reporting Act. The electronic reporting system shall:

(1)     enable a person to register and file reports online by electronically submitting the relevant data to the secretary of state’s website;

(2)     for the submission of data, use unique identifiers and master drop-down lists of candidates, political committees, lobbyists and, to the extent reasonably possible, master lists of contributors, occupations, expenditure types and contribution types;

(3)     provide the data in open, structured formats for easy search and download to allow for public inspection of all report data from the secretary of state’s website;

(4)     provide for cross-checking and compliance features;

(5)     provide for online registration and fee payment for political committees and lobbyists;

(6)     integrate, to the extent possible, with the reporting required by the Lobbyist Regulation Act [N.M. Stat. Ann. Chapter 2, Article 11];

(7)     to the extent possible, provide for a mechanism to directly upload the required data from other third-party tools; and

(8)     provide for encrypted transmissions.

C. Registration fees collected by the secretary of state from lobbyists and political committees shall be deposited in the “campaign reporting system fund”, which is hereby created in the state treasury. Money in the fund is appropriated to the secretary of state for the purposes of paying for upgrades, maintenance and operation of the electronic reporting system. Money remaining in the fund at the end of a fiscal year shall not revert to the general fund.

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