§ 42.1-76 Legislative intent; title of chapter
§ 42.1-76.1 Notice of Chapter
§ 42.1-77 Definitions
§ 42.1-78 Confidentiality safeguarded
§ 42.1-79 Records management function vested in the Library of Virginia
§ 42.1-82 Duties and powers of Library Board
§ 42.1-85 Records Management Program; agencies to cooperate; agencies to designate records officer
§ 42.1-86 Essential public records; security recovery copies; disaster plans
§ 42.1-86.01 Records may be retained in electronic medium
§ 42.1-86.1 Disposition of public records
§ 42.1-87 Archival public records
§ 42.1-88 Custodians to deliver all records at expiration of term; penalty for noncompliance
§ 42.1-89 Petition and court order for return of public records not in authorized possession
§ 42.1-90 Seizure of public records not in authorized possession
§ 42.1-90.1 Auditing
§ 42.1-91.1 Availability of public records created prior to January 1, 1901

Terms Used In Virginia Code > Title 42.1 > Chapter 7 - Virginia Public Records Act

  • Agency: means all boards, commissions, departments, divisions, institutions, and authorities, and parts thereof, of the Commonwealth or its political subdivisions and includes the offices of constitutional officers. See Virginia Code 42.1-77
  • Amendment: A proposal to alter the text of a pending bill or other measure by striking out some of it, by inserting new language, or both. Before an amendment becomes part of the measure, thelegislature must agree to it.
  • Answer: The formal written statement by a defendant responding to a civil complaint and setting forth the grounds for defense.
  • Archives: means the program administered by The Library of Virginia for the preservation of archival records. See Virginia Code 42.1-77
  • Asset management: means a systematic process of operating and maintaining the systems of state highways by combining engineering practices and analysis with sound business practices and economic theory to achieve cost-effective outcomes. See Virginia Code 33.2-100
  • Board: means the State Library Board. See Virginia Code 42.1-77
  • County: means any existing county or such unit hereafter created. See Virginia Code 15.2-102
  • Custodian: means the public official in charge of an office having public records. See Virginia Code 42.1-77
  • Disaster plan: means the information maintained by an agency that outlines recovery techniques and methods to be followed in case of an emergency that impacts the agency's records. See Virginia Code 42.1-77
  • Electronic record: means a public record whose creation, storage, and access require the use of an automated system or device. See Virginia Code 42.1-77
  • Fee simple: Absolute title to property with no limitations or restrictions regarding the person who may inherit it.
  • Foreclosure: A legal process in which property that is collateral or security for a loan may be sold to help repay the loan when the loan is in default. Source: OCC
  • Governing body: means the board of supervisors of a county, council of a city, or council of a town, as the context may require. See Virginia Code 15.2-102
  • highway construction: means highway, passenger and freight rail, or public transportation purposes. See Virginia Code 33.2-100
  • Librarian of Virginia: means the State Librarian of Virginia or his designated representative. See Virginia Code 42.1-77
  • Lifecycle: means the creation, use, maintenance, and disposition of a public record. See Virginia Code 42.1-77
  • Litigation: A case, controversy, or lawsuit. Participants (plaintiffs and defendants) in lawsuits are called litigants.
  • Original record: means the first generation of the information and is the preferred version of a record. See Virginia Code 42.1-77
  • Preservation: means the processes and operations involved in ensuring the technical and intellectual survival of authentic records through time. See Virginia Code 42.1-77
  • Public official: means all persons holding any office created by the Constitution of Virginia or by any act of the General Assembly, the Governor and all other officers of the executive branch of the state government, and all other officers, heads, presidents, or chairmen of boards, commissions, departments, and agencies of the state government or its political subdivisions. See Virginia Code 42.1-77
  • record: means recorded information that documents a transaction or activity by or with any public officer, agency, or employee of an agency. See Virginia Code 42.1-77
  • Records retention and disposition schedule: means a Library of Virginia-approved timetable stating the required retention period and disposition action of a records series. See Virginia Code 42.1-77
  • Systems of state highways: has the meaning assigned to it in § 1-251. See Virginia Code 33.2-100
  • Uniform Commercial Code: A set of statutes enacted by the various states to provide consistency among the states' commercial laws. It includes negotiable instruments, sales, stock transfers, trust and warehouse receipts, and bills of lading. Source: OCC
  • User fees: Fees charged to users of goods or services provided by the government. In levying or authorizing these fees, the legislature determines whether the revenue should go into the treasury or should be available to the agency providing the goods or services.