41 CFR 102-37.70 – How should a transferee account for the receipt of a larger or smaller number of items than approved by GSA on the SF 123?
Current as of: 2024 | Check for updates
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When the quantity of property received doesn’t agree with that approved by GSA on the SF 123, the transferee should handle the overage or shortage as follows:
| If . . . | And . . . | Then . . . |
|---|---|---|
| (a) More property is received than was approved by GSA for transfer | The known or estimated acquisition cost of the line item(s) involved is $500 or more | Submit a SF 123 for the difference to GSA (Identify the property as an overage and include the original transfer order number.) 1 |
| (b) Less property is received than was approved by GSA for transfer | The acquisition cost of the missing item(s) is $500 or more | Submit a shortage report to GSA, with a copy to the holding agency.1 |
| (c) The known or estimated acquisition cost of the property is less than $500 | Annotate on your receiving and inventory records, a description of the property, its known or estimated acquisition cost, and the name of the holding agency. |
1 Submit the SF 123 or shortage report to the GSA approving office within 30 calendar days of the date of transfer.