Florida Regulations 59B-9.035: Certification, Audits, and Resubmission Procedures
Current as of: 2024 | Check for updates
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(1) Submission of data files for all ambulatory centers must be in compliance with Rules 59B-9.030 through 59B-9.039, F.A.C. The executive officer, administrator, or authorized designee shall certify the data quarterly as accurate, complete and verifiable by completing the electronic certification in FDDC. The electronic certification attests the ambulatory patient data file has been examined and, to the best of the submitter’s knowledge and belief, the information contained in this data file is true, accurate, and complete, and has been prepared from the books and records of this ambulatory center. The data is considered “”certified”” for the reporting quarter upon completion of the facility’s electronic certification.
(2) A facility whose data file is not certified within five (5) calendar months following the last day of the reporting quarter shall be subject to penalties pursuant to Fl. Admin. Code R. 59B-9.036 A facility will not be penalized for delays caused by the Agency that are documented by the reporting facility to include online reporting system downtime.
(3) Changes or corrections to certified data may be accepted from a facility for a period of twelve (12) months following the first date of the affected quarter. The Agency may grant approval if it determines that resubmission will significantly impact data quality. The facility must submit an electronic resubmission request in FDDC. The electronic request must explain the cause contributing to the inaccurate reporting, and include the reason for the corrections or changes, the total number of records affected by quarters and years, the data type, and the date that the replacement file will be submitted to the Agency. Any changes to a facility’s data after this twelve (12) month period shall be subject to penalties pursuant to Fl. Admin. Code R. 59B-9.036 Resubmission of previously certified data must be certified within thirty (30) days following receipt of the data file from the facility.
(4) A facility must electronically update its facility contact information in FDDC when a change of the facility contact responsible for handling the data file submission, or the facility CEO or Administrator occurs. Information must include full name, title, applicable phone and fax numbers, and email address.
Rulemaking Authority Florida Statutes § 408.15(8). Law Implemented 408.061, 408.08, 408.15(11) FS. History-New 1-1-10, Formerly 59B-9.017, Amended 1-1-18, 2-16-23.
(2) A facility whose data file is not certified within five (5) calendar months following the last day of the reporting quarter shall be subject to penalties pursuant to Fl. Admin. Code R. 59B-9.036 A facility will not be penalized for delays caused by the Agency that are documented by the reporting facility to include online reporting system downtime.
(3) Changes or corrections to certified data may be accepted from a facility for a period of twelve (12) months following the first date of the affected quarter. The Agency may grant approval if it determines that resubmission will significantly impact data quality. The facility must submit an electronic resubmission request in FDDC. The electronic request must explain the cause contributing to the inaccurate reporting, and include the reason for the corrections or changes, the total number of records affected by quarters and years, the data type, and the date that the replacement file will be submitted to the Agency. Any changes to a facility’s data after this twelve (12) month period shall be subject to penalties pursuant to Fl. Admin. Code R. 59B-9.036 Resubmission of previously certified data must be certified within thirty (30) days following receipt of the data file from the facility.
(4) A facility must electronically update its facility contact information in FDDC when a change of the facility contact responsible for handling the data file submission, or the facility CEO or Administrator occurs. Information must include full name, title, applicable phone and fax numbers, and email address.
Rulemaking Authority Florida Statutes § 408.15(8). Law Implemented 408.061, 408.08, 408.15(11) FS. History-New 1-1-10, Formerly 59B-9.017, Amended 1-1-18, 2-16-23.