Sec. 2.5. (a) The county commission shall implement retention schedules for use by local government officials as part of a records management program for local government public records not more than thirty (30) days after adoption by the oversight committee on public records as established by IC 5-15-5.1-18.

     (b) All requests to destroy, transfer, or otherwise dispose of records that are not covered by an approved retention schedule are to be submitted to the county commission and administration according to the procedure established under this chapter.

Terms Used In Indiana Code 5-15-6-2.5

  • commission: refers to the county commission of public records created by section 1 of this chapter. See Indiana Code 5-15-6-1.2
  • Jurisdiction: (1) The legal authority of a court to hear and decide a case. Concurrent jurisdiction exists when two courts have simultaneous responsibility for the same case. (2) The geographic area over which the court has authority to decide cases.
  • local government: means a political subdivision (as defined in IC 36-1-2-13). See Indiana Code 5-15-6-1.4
  • Oversight: Committee review of the activities of a Federal agency or program.
  • Population: has the meaning set forth in Ind. See Indiana Code 1-1-4-5
  • records management: means a program to apply management techniques to the purchase, creation, utilization, maintenance, retention, preservation, and disposal of records undertaken to improve efficiency and reduce costs of record keeping, including management of the following:

    Indiana Code 5-15-6-1.6

  • retention schedule: has the meaning set forth in Indiana Code 5-15-6-1.7
     (c) Requests for exceptions to an approved retention schedule shall be submitted to the county commission. The commission may not consider requests for retention of records that are shorter in duration than the approved retention schedule.

     (d) Local government officers shall submit documentation of destruction, transfer, or other disposal of records according to an approved retention schedule to the county commission with a copy submitted to the administration.

     (e) Whenever a local government includes parts of more than one (1) county, the commission of the county that contains the greatest percentage of population of the local government has jurisdiction over the records of the local government for the purposes of this chapter.

As added by P.L.50-1991, SEC.11. Amended by P.L.84-2012, SEC.18; P.L.171-2015, SEC.35.

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