Ohio Code 149.34 – Records management procedures
The head of each state agency, office, institution, board, or commission shall do the following:
Terms Used In Ohio Code 149.34
- Records: includes any document, device, or item, regardless of physical form or characteristic, including an electronic record as defined in section 1306. See Ohio Code 149.011
- state: means the state of Ohio. See Ohio Code 1.59
- State agency: includes every department, bureau, board, commission, office, or other organized body established by the constitution and laws of this state for the exercise of any function of state government, including any state-supported institution of higher education, the general assembly, any legislative agency, any court or judicial agency, or any political subdivision or agency of a political subdivision. See Ohio Code 149.011
(A) Establish, maintain, and direct an active continuing program for the effective management of the records of the state agency;
(B) Submit to the state records program, in accordance with applicable standards and procedures, schedules proposing the length of time each record series warrants retention for administrative, legal, or fiscal purposes after it has been received or created by the agency. The head also shall submit to the state records program applications for disposal of records in the head’s custody that are not needed in the transaction of current business and are not otherwise scheduled for retention or destruction.
(C) Within one year after their date of creation or receipt, schedule all records for disposition or retention in the manner prescribed by applicable law and procedures.
This section does not apply to state-supported institutions of higher education.