The board of county commissioners of any county may, by resolution, establish a county microfilming board. The county microfilming board shall consist of the county treasurer or the treasurer’s representative, the county auditor or the auditor’s representative, the clerk of the court of common pleas or the clerk’s representative, a member or representative of the board of county commissioners chosen by the board of county commissioners, and the county recorder or the recorder’s representative who shall serve as secretary.

After the initial meeting of the county microfilming board, no county office shall purchase, lease, operate, or contract for the use of any microfilming or other image processing equipment, software, or services without prior approval of the board.

As used in sections 307.80 to 307.806 of the Revised Code, “county office” means any officer, department, board, commission, agency, court, or other office of the county and the court of common pleas. The county hospital shall not be considered a “county office” when the county hospital uses microfilming to record and store for future access physical and psychiatric examinations or treatment records of its patients. The county hospital shall participate, at the request of the county microfilming board, in purchasing film and equipment and in entering into contracts for services for microfilming.