(a) On or before March 31, 2023, the chief procurement officer shall establish a central database of information regarding grant recipients and sub-recipients for monitoring purposes. This database must include, but not be limited to:
Grant: means any grant awarded to the state or awarded by the state for the furnishing by the state of assistance, whether financial or otherwise, to any person to support a program authorized by law. See Tennessee Code 4-56-101
Procurement: means buying, purchasing, renting, leasing, or otherwise acquiring any goods or services. See Tennessee Code 4-56-101
State: when applied to the different parts of the United States, includes the District of Columbia and the several territories of the United States. See Tennessee Code 1-3-105
United States: includes the District of Columbia and the several territories of the United States. See Tennessee Code 1-3-105
(1) The grant recipient and sub-recipient information, including state grants and loans received by the recipient and sub-recipient, sufficient for entities to prepare the schedule of expenditures of federal awards required by the United States office of management and budget’s uniform guidance;(2) The federal grant recipient and sub-recipient information sufficient to determine which entities are subject to audit under the Single Audit Act of 1984 ( 31 U.S.C. § 7501, et seq.), and the United States office of management and budget’s uniform guidance; and(3) The state grant recipient and sub-recipient information sufficient to determine which entities are subject to audit under policies and procedures promulgated by the comptroller of the treasury.(b) All state agencies shall use the central database established pursuant to subdivision (a) and shall provide and update information in the central database, as required by the chief procurement officer.(c) The chief procurement officer shall implement rules, policies, procedures, or templates regarding the grant management process that must be approved by the commission. These rules, policies, procedures, or templates must include, but are not limited to:
(1) Specifying the extent of the state procurement office’s responsibilities to develop and implement this database and ensure the completeness and validity of the information included; and(2) Specifying the extent of other state agencies’ responsibilities to ensure the information contained in the central database is complete and accurate.
