(a) Before the hospital record is destroyed, the hospital shall cause an abstract to be made of any pertinent data, where so required by the rules and regulations of the board, or as the hospital in its discretion may find proper.

Terms Used In Tennessee Code 68-11-306

  • Board: means the board for licensing health care facilities, as established in §. See Tennessee Code 68-11-302
  • Evidence: Information presented in testimony or in documents that is used to persuade the fact finder (judge or jury) to decide the case for one side or the other.
  • Hospital: means any institution, place, building or agency that has been licensed by the board, as defined in §. See Tennessee Code 68-11-302
  • Hospital records: means those medical histories, records, reports, summaries, diagnoses, prognoses, records of treatment and medication ordered and given, entries, X-rays, radiology interpretations, and other written, electronic, or graphic data prepared, kept, made or maintained in hospitals that pertain to hospital confinements or hospital services rendered to patients admitted to hospitals or receiving emergency room or outpatient care. See Tennessee Code 68-11-302
  • Record: means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in a perceivable form. See Tennessee Code 1-3-105
  • Retirement: means the withdrawal from current files of hospital records, business records, or parts thereof on or after the expiration of the applicable period of retention established pursuant to §. See Tennessee Code 68-11-302
(b)

(1) Any hospital may transfer and record upon photographic film of convenient size, such as microfilm, photograph or photostat, or upon nonerasable optical and electronic imaging technology, for the preservation thereof as evidence, pursuant to § 24-7-110 [repealed], for the purposes of medical research and professional education, or administrative convenience, any or all of the original files and records of the hospital, dealing with case history, physical examination and daily hospital records of the individual patients thereof, including any miscellaneous documents, papers and correspondence in connection therewith.
(2) The original documents so reproduced may be destroyed pursuant to the procedures set forth in § 68-11-305(c), and any such reproduction or copy of an original hospital record or part of an original hospital record shall be deemed to be the original hospital record or part of an original hospital record for all purposes, subject to retention and retirement as provided in § 68-11-305 and subsection (a).
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