| (1) |
Before any new petty cash funds may be established, the commission, department, or agency requesting the fund or funds shall apply in writing to the Division of Finance and provide:
Terms Used In Utah Code 63J-1-215- Agency: means a unit of accounting, typically associated with a department, division, board, council, committee, institution, office, bureau, or other similar administrative unit of state government, that includes line items and programs. See Utah Code 63J-1-102
- Evidence: Information presented in testimony or in documents that is used to persuade the fact finder (judge or jury) to decide the case for one side or the other.
- State: when applied to the different parts of the United States, includes a state, district, or territory of the United States. See Utah Code 68-3-12.5
- Writing: includes :Utah Code 68-3-12.5
| (a) |
the reasons why the cash fund is needed; |
| (b) |
the amount requested; and |
| (c) |
the reasons why a purchasing card account is not sufficient to meet the needs of the commission, department, or agency. |
|
| (2) |
| (a) |
The Division of Finance shall review the application and make a determination that:
| (i) |
no cash fund or purchasing card account should be established; |
| (ii) |
a purchasing card account should be established; or |
| (iii) |
a cash fund should be established using money in the state treasury. |
|
| (b) |
When making a determination under Subsection (2)(a), the Division of Finance shall recommend a purchasing card account in lieu of a cash fund unless there is significant evidence that a purchasing account is not sufficient to meet the needs of the commission, department, or agency. |
|
| (3) |
Revolving funds established by law are not subject to the provisions of this section. |
| (4) |
The Division of Finance is authorized to review and close cash funds if the division determines that a purchasing card account will adequately meet the needs of the commission, department, or agency. |
Renumbered and Amended by Chapter 183, 2009 General Session
Renumbered and Amended by Chapter 368, 2009 General Session
