Terms Used In Iowa Code > Chapter 305 - State Records and Archives

• Agency: means any executive or legislative branch department, office, commission, board, or other unit of state government except as otherwise provided by law. See Iowa Code 305.2
• Archives: means records that have been appraised by the state records commission as having sufficient historical, research, evidential, or informational value to warrant permanent preservation and that have been transferred to the custody of the state archives. See Iowa Code 305.2
• Commission: means the state records commission created in section 305. See Iowa Code 305.2
• Custody: means guardianship or control of records, including both physical possession, referred to as physical custody, and legal responsibility, referred to as legal custody, unless one or the other is specified. See Iowa Code 305.2
• Damages: Money paid by defendants to successful plaintiffs in civil cases to compensate the plaintiffs for their injuries.
• Ex officio: Literally, by virtue of one's office.
• following: when used by way of reference to a chapter or other part of a statute mean the next preceding or next following chapter or other part. See Iowa Code 4.1
• Government records program: means a systematic state government program for the creation, organization, administrative use, maintenance, security, public availability, and final disposition of records. See Iowa Code 305.2
• Museum: includes , but is not limited to, historical societies, historic sites or landmarks, parks, monuments, and libraries. See Iowa Code 305B.2
• Policy: means a basic statement describing the boundaries within which activities are to take place. See Iowa Code 305.2
• Property: means a tangible object, animate or inanimate, under a museum's care which has intrinsic historic, artistic, scientific, or cultural value. See Iowa Code 305B.2
• Record: means a document, book, paper, electronic record, photograph, sound recording, or other material, regardless of physical form or characteristics, made, produced, executed, or received pursuant to law in connection with the transaction of official business of state government. See Iowa Code 305.2
• Records officer: means a year-round, full-time agency official who possesses a broad understanding of programs and records of an agency and who is designated by the agency head to coordinate the records program or programs within the agency. See Iowa Code 305.2
• Rule: includes "regulation". See Iowa Code 4.1
• state: when applied to the different parts of the United States, includes the District of Columbia and the territories, and the words "United States" may include the said district and territories. See Iowa Code 4.1
• Subpoena: A command to a witness to appear and give testimony.
• Transcript: A written, word-for-word record of what was said, either in a proceeding such as a trial or during some other conversation, as in a transcript of a hearing or oral deposition.