Arizona Laws 41-2548. Right to audit records
A. The state may, at reasonable times and places, audit the books and records of any person who submits cost or pricing data as provided in section 41-2543 to the extent that the books and records relate to the cost or pricing data. Any person who receives a contract, change order or contract modification for which cost or pricing data is required shall maintain the books and records that relate to the cost or pricing data for five years after the completion of the contract pursuant to section 35-214.
Terms Used In Arizona Laws 41-2548
- Change order: means a written order that is signed by a procurement officer and that directs the contractor to make changes that the changes clause of the contract authorizes the procurement officer to order. See Arizona Laws 41-2503
- Contract: A legal written agreement that becomes binding when signed.
- Contract: means all types of state agreements, regardless of what they may be called, for the procurement of materials, services, construction, construction services or the disposal of materials. See Arizona Laws 41-2503
- Contractor: means any person who has a contract with a state governmental unit. See Arizona Laws 41-2503
- Data: means documented information, regardless of form or characteristic. See Arizona Laws 41-2503
- Person: means any corporation, business, individual, union, committee, club, other organization or group of individuals. See Arizona Laws 41-2503
- Subcontractor: means a person who contracts to perform work or render service to a contractor or to another subcontractor as a part of a contract with a state governmental unit. See Arizona Laws 41-2503
B. The state is entitled to audit the books and records of a contractor or any subcontractor under any contract or subcontract to the extent that the books and records relate to the performance of the contract or subcontract. The books and records shall be maintained by the contractor for a period of five years after the completion of the prime contract pursuant to section 35-214 and by the subcontractor for a period of five years after the completion of the subcontract pursuant to section 35-214.