Florida Regulations 59B-9.033: Schedule for Submission of Ambulatory and Emergency Department Patient Data
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(1) Ambulatory centers and emergency departments shall report patient data according to the provisions in Rules 59B-9.030 through 59B-9.039, F.A.C.
(a) Each data file covering patient visits ending between January 1 and March 31 inclusive, may be submitted no later than May 10 of the calendar year in which the visit occurred. This is considered to be the first quarter, regardless of the facility’s fiscal year. First quarter data must be certified by August 31 of the same calendar year.
(b) Each data file covering patient visits ending between April 1 and June 30 inclusive, may be submitted no later than August 10 of the calendar year in which the visit occurred. This is considered to be the second quarter, regardless of the facility’s fiscal year. Second quarter data must be certified by November 30 of the same calendar year.
(c) Each data file covering patient visits ending between July 1 and September 30 inclusive, may be submitted no later than November 10 of the calendar year in which the visit occurred. This is considered to be the third quarter, regardless of the facility’s fiscal year. Third quarter data must be certified by February 28 of the following calendar year.
(d) Each data file covering patient visits ending between October 1 and December 31 inclusive, may be submitted no later than February 10 of the calendar year following the year in which the visit occurred. This is considered to be the fourth quarter, regardless of the facility’s fiscal year. Fourth quarter data must be certified by May 31 of the next calendar year.
(2) Failure to certify the data on or before the certification due date as specified in paragraphs 59B-9.033(1)(a)-(d), F.A.C., or failure to correct a data file that has been submitted but contains errors or deficiencies, by the certification deadline is punishable by fine pursuant to Fl. Admin. Code R. 59B-9.036 FDDC will send notification to the facility of pending errors or deficiencies. Rejected data files must be corrected, resubmitted and certified by the certification due date.
Rulemaking Authority Florida Statutes § 408.15(8). Law Implemented 408.061, 408.08(1), (2), 408.15(11) FS. History-New 1-1-10, Formerly 59B-9.014, Amended 1-1-18, 2-16-23.
Terms Used In Florida Regulations 59B-9.033
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
(b) Each data file covering patient visits ending between April 1 and June 30 inclusive, may be submitted no later than August 10 of the calendar year in which the visit occurred. This is considered to be the second quarter, regardless of the facility’s fiscal year. Second quarter data must be certified by November 30 of the same calendar year.
(c) Each data file covering patient visits ending between July 1 and September 30 inclusive, may be submitted no later than November 10 of the calendar year in which the visit occurred. This is considered to be the third quarter, regardless of the facility’s fiscal year. Third quarter data must be certified by February 28 of the following calendar year.
(d) Each data file covering patient visits ending between October 1 and December 31 inclusive, may be submitted no later than February 10 of the calendar year following the year in which the visit occurred. This is considered to be the fourth quarter, regardless of the facility’s fiscal year. Fourth quarter data must be certified by May 31 of the next calendar year.
(2) Failure to certify the data on or before the certification due date as specified in paragraphs 59B-9.033(1)(a)-(d), F.A.C., or failure to correct a data file that has been submitted but contains errors or deficiencies, by the certification deadline is punishable by fine pursuant to Fl. Admin. Code R. 59B-9.036 FDDC will send notification to the facility of pending errors or deficiencies. Rejected data files must be corrected, resubmitted and certified by the certification due date.
Rulemaking Authority Florida Statutes § 408.15(8). Law Implemented 408.061, 408.08(1), (2), 408.15(11) FS. History-New 1-1-10, Formerly 59B-9.014, Amended 1-1-18, 2-16-23.