Within thirty (30) days after the parties have exchanged their lists of witnesses and provided each other with the documents that the parties in- tend to introduce as evidence at the arbitration hearing, the arbitrators shall meet at a place designated by the chairperson and conduct a pre-arbitration conference for the purpose of deciding upon a date and place for the arbitra- tion hearing, and for the purpose of deciding whether additional discovery should be permitted pursuant to § 10121 of this chapter. The arbitrators, or a majority of them, shall agree upon a date and place for the arbitration hear- ing. The arbitration hearing shall be conducted within ninety (90) days after the pre-arbitration conference between the arbitrators and the parties unless agreed otherwise by the parties. Oral notice to the parties at the pre- arbitration conference of the date, time and location of the arbitration hearing shall be deemed sufficient.