As used in this chapter, unless the context clearly indicates otherwise, the following terms mean:

(1) “Copying” or “reproducing”, any recorded instrument or document, the act of making a single reproduction in any medium of a recorded document or instrument;

(2) “Document” or “instrument”, any writing or drawing presented to the recorder of deeds for recording;

(3) “Duplicate”, copies, copies requested concurrently with, but in excess of one reproduction in any medium of a recorded instrument or document or collection thereof;

(4) “File”, “filed” or “filing”, the act of delivering or transmitting a document to the recorder of deeds for recording into the official public record;

(5) “Grantor” or “grantee”, the names of the parties involved in the transaction used to create the recording index;

(6) “Legal description” includes but is not limited to the lot or parts thereof, block, plat or replat number, plat book and page and the name of any recorded plat or a metes and bounds description with acreage, if stated in the description, or the quarter/quarter section, and the section, township and range of property, or any combination thereof. The address of the property shall not be accepted as legal description;

(7) “Legible”, all text, seals, drawings, signatures or other content within the document must be capable of producing a clear and readable image from record, regardless of the process used for recording;

(8) “Page”, any writing, printing or drawing printed on one side only covering all or part of the page, not larger than eight and one-half inches in width and eleven inches in height for pages other than a plat or survey;

(9) “Record”, “recorded” or “recording”, the recording of a document into the official public record, regardless of the process used;

(10) “Recorder of deeds”, the separate recorder of deeds in those counties where separate from the circuit clerk and the circuit clerk and ex officio recorder of deeds in those counties where the offices are combined.