An employer that hires or rehires an employee shall send to the department:
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Terms Used In Utah Code 35A-7-104
Date of hire: means the date labor or services for compensation are first performed by the employee. See Utah Code 35A-7-102
Date of rehire: means the date labor or services for compensation are first performed by an employee who was previously employed by the employer but has been separated from that employment for at least 60 consecutive days. See Utah Code 35A-7-102
Employee: means an individual who is an employee within the meaning of Chapter 24 of the Internal Revenue Code of 1986. See Utah Code 35A-7-102
Employer: includes any governmental entity and any labor organization. See Utah Code 35A-7-102
State: when applied to the different parts of the United States, includes a state, district, or territory of the United States. See Utah Code 68-3-12.5
(a)
the employee’s name, address, Social Security number, and date of hire or date of rehire; and
(b)
the employer’s name, address, and federal tax identification number.
(2)
An employer shall send the information required by this section to the department:
(a)
not later than 20 days after the date of hire or date of rehire; or
(b)
if approved by the department, on a semimonthly basis of not less than 12 days nor more than 16 days apart.
(3)
The department shall determine by rule the form and manner for sending the information required under this section, which may include magnetic, electronic, and voice activated transmission.
(4)
The reporting requirement of this section does not apply to an employer if the employer:
(a)
has employees in two or more states;
(b)
sends the information required by this section to a state other than Utah; and
(c)
complies with the multi-state employer reporting requirement of Section 453A of the Social Security Act, 42 U.S.C. § 653a.
