(a) The Board of Trustees of The University of West Alabama shall hold its regular annual meeting each year at the institution on the first Monday in June, unless the board shall in regular session determine to hold its meeting at some other time and place. Thereafter, the board shall hold quarterly meetings on the first Monday of each third month after the annual meeting, unless the board shall in regular session determine to hold its quarterly meeting at some other time or place. Special meetings of the board may be assembled by either one of the two methods outlined as follows:

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Terms Used In Alabama Code 16-53-4

  • month: means a calendar month. See Alabama Code 1-1-1
  • person: includes a corporation as well as a natural person. See Alabama Code 1-1-1
  • Quorum: The number of legislators that must be present to do business.
  • Trustee: A person or institution holding and administering property in trust.
  • writing: includes typewriting and printing on paper. See Alabama Code 1-1-1
  • year: means a calendar year; but, whenever the word "year" is used in reference to any appropriations for the payment of money out of the treasury, it shall mean fiscal year. See Alabama Code 1-1-1
(1) Special meetings of the board may be called by the Governor. In calling special meetings, the Governor shall mail a written notice to each trustee at least 10 days in advance of the date of such meetings.
(2) Upon the application in writing of any eight members of the board, the Governor shall call a special meeting, naming the time and place thereof and causing notices to be issued in writing to the several members of the board. Special meetings shall not be held on a date less than 10 days subsequent to the notice from the Governor.
(b)

(1) Members of the board may participate in a meeting of the board or any committee of the board by telephone conference, video conference, or similar communications equipment by means of which all persons participating in the meeting may hear each other at the same time. Participation by these electronic means shall constitute presence in person at the meeting for all purposes, including the establishment of a quorum; provided that at least one board member is physically present at the location noticed and called for the meeting.
(2) The telephone or video conference or similar communications equipment shall also allow members of the public the opportunity to simultaneously listen to or observe the meetings.
(3) Except as specifically provided otherwise by this section, meetings using communications equipment as authorized by this section shall be conducted in compliance with the Alabama Open Meetings Act.
(c) The executive committee of the board and other committees of the board shall hold meetings at times and on dates as the board of trustees may provide.
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