Iowa Code 8A.512A – Executive branch employee travel — information and database
Current as of: 2023 | Check for updates
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1. The department shall develop and maintain the following:
a. An electronic travel authorization form to be used for any executive branch employee’s out-of-state travel, conference, or related expenditures associated with the employee’s official duties. The electronic travel authorization form shall include all of the following:
(1) The identification of the employee, the employee’s title, and the employee’s department or agency.
(2) The travel departure point and destination point.
(3) The reason for the travel.
(4) The estimated reimbursable expenses.
(5) The date or dates upon which the travel is to occur.
b. A searchable database available on the department’s internet site containing information related to all executive branch employee travel that includes all of the following:
(1) The identification of the employee who engaged in the travel, the employee’s department or agency, and the employee’s title.
(2) The travel departure point and destination point.
(3) The reason for the travel.
(4) The actual amount of expenses reimbursed.
(5) The date or dates upon which the travel occurred.
c. Notwithstanding paragraph “b” of this subsection, the searchable database shall not include information regarding travel by officers and employees of the department of public safety occurring in relation to or during the course of criminal investigations, including but not limited to undercover operations.
Terms Used In Iowa Code 8A.512A
- Department: means the department of administrative services. See Iowa Code 8A.101
- following: when used by way of reference to a chapter or other part of a statute mean the next preceding or next following chapter or other part. See Iowa Code 4.1
- Internet: means the federated international system that is composed of allied electronic communication networks linked by telecommunication channels, that uses standardized protocols, and that facilitates electronic communication services, including but not limited to use of the world wide web; the transmission of electronic mail or messages; the transfer of files and data or other electronic information; and the transmission of voice, image, and video. See Iowa Code 4.1
- state: when applied to the different parts of the United States, includes the District of Columbia and the territories, and the words "United States" may include the said district and territories. See Iowa Code 4.1
2. A claim for reimbursement for any out-of-state travel, conference, or related expenditures shall only be allowed after the occurrence of both of the following:
a. The electronic travel authorization form is approved by the head of the employee’s department or by the designee of the head of the employee’s department.
b. The request for reimbursement is submitted by the employee on the appropriate form with required approvals.
3. a. For purposes of this section, “executive branch employee” means an employee of the executive branch as defined in section 7E.2, other than a member or employee of the state board of regents and institutions under the control of the state board of regents.
b. For purposes of this section, “out-of-state travel” does not include out-of-state travel incidental to travel between a travel departure point in this state and a travel destination point in the city of Carter Lake.