Texas Government Code 403.273 – Property Manager; Property Inventory
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(a) The head of each state agency is responsible for the custody and care of property in the agency’s possession.
(b) The head of each state agency shall designate a property manager and inform the comptroller of the designation. Subject to comptroller approval, more than one property manager may be designated.
Terms Used In Texas Government Code 403.273
- Comptroller: means the state comptroller of public accounts. See Texas Government Code 312.011
- Person: includes corporation, organization, government or governmental subdivision or agency, business trust, estate, trust, partnership, association, and any other legal entity. See Texas Government Code 311.005
- Signed: includes any symbol executed or adopted by a person with present intention to authenticate a writing. See Texas Government Code 311.005
- Written: includes any representation of words, letters, symbols, or figures. See Texas Government Code 311.005
(c) The property manager of a state agency shall maintain the records required and be the custodian of all property possessed by the agency.
(d) When a state agency’s property is entrusted to a person other than the agency’s property manager, the person to whom the property is entrusted shall provide a written receipt to the manager. A state agency may lend its property to another state agency only if the head of the agency lending the property provides written authorization for the lending. The head of the agency to which the property is lent must execute a written receipt.
(e) A state agency shall conduct an annual physical inventory of all property in its possession. The comptroller may specify the date on which the inventory must be conducted.
(f) Not later than the date prescribed by the comptroller, the head of a state agency shall submit to the comptroller:
(1) a signed statement describing the methods used to conduct the agency’s annual physical inventory under Subsection (e);
(2) a copy of the results of the inventory; and
(3) any other information concerning the inventory that the comptroller requires.
(g) At all times, the property records of a state agency must accurately reflect the property possessed by the agency. Property may be deleted from the agency’s records only in accordance with rules adopted by the comptroller.
(h) The state auditor, based on a risk assessment and subject to the legislative audit committee’s approval of including the examination in the audit plan under § 321.013, may periodically examine property records or inventory as necessary to determine if controls are adequate to safeguard state property.