Utah Code 9-7-207. Deposit of state publications and legislative publications
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Terms Used In Utah Code 9-7-207
- Digital library: means the web-accessible digital library of state publications created under Section
9-7-208 . See Utah Code 9-7-101 - Division: means the State Library Division. See Utah Code 9-7-101
- Legislative publication: means :(6)(a) the Utah Code after the legislative staff office prepares an updated Utah Code database incorporating amendments to the Utah Code;(6)(b) the Laws of Utah; and(6)(c) the Utah Constitution after the legislative staff office incorporates into the Utah Constitution amendments to the Utah Constitution that passed during the preceding regular general election. See Utah Code 9-7-101
- Legislative staff office: means the Office of Legislative Research and General Counsel. See Utah Code 9-7-101
- Physical format: means a transportable medium in which analog or digital information is published, such as print, microform, magnetic disk, or optical disk. See Utah Code 9-7-101
- Political subdivision: means a county, city, town, school district, public transit district, redevelopment agency, or special improvement or taxing district. See Utah Code 9-7-101
- State: when applied to the different parts of the United States, includes a state, district, or territory of the United States. See Utah Code 68-3-12.5
- State agency: means :
(10)(a)(i) the state; or(10)(a)(ii) an office, department, division or other agency or instrumentality of the state. See Utah Code 9-7-101- State institution of higher education: means an institution described in Section
53B-2-101 or any other university or college that is established and maintained by the state. See Utah Code 9-7-101- State publication: includes a book, compilation, directory, map, fact sheet, newsletter, brochure, bulletin, journal, magazine, pamphlet, periodical, report, video recording, and electronic publication. See Utah Code 9-7-101
(1)(a) A state agency shall submit to the division a digital copy of each state publication the state agency makes available to the public regardless of format for bibliographic listing and permanent retention in the digital library.(1)(b) A state agency may not remove a state publication that is posted to the state agency’s public website until the state agency submits a digital copy of the state publication to the division under Subsection (1)(a).(1)(c) A state agency’s submission of a state publication under Subsection (1)(a) constitutes the state agency’s compliance with the requirement under Section 46-5-108 to ensure that the state publication is reasonably available for use by the public on a permanent basis.(2)(2)(a) In addition to the requirements of Subsection (1), a state agency that elects to publish a state publication in a physical format shall submit copies of the state publication to the division in the numbers specified by the state librarian.(2)(b) The division shall:(2)(b)(i) forward one copy of each state publication described in Subsection (2)(a) to the state archivist; and(2)(b)(ii) retain two copies of each state publication described in Subsection (2)(a) for the division’s collection of state publications.(3)(3)(a) Upon the legislative staff office‘s production of a legislative publication, the legislative staff office shall deposit with the division a digital copy of the legislative publication.(3)(b) The legislative staff office’s deposit of a legislative publication with the division for the division to publish online, as provided in this part, is a method for the legislative staff office to comply with Section 46-5-108.(4)(4)(a) A political subdivision or state institution of higher education may submit to the division a digital copy of any information the political subdivision or state institution of higher education makes available to the public.(4)(b) With respect to information submitted to the division by political subdivisions and state institutions of higher education, the division may select the information the division considers appropriate for permanent public access in the digital library.