(a) A member of the legislature may apply to the board to place records that were created or received by the member’s office during the member’s term in a depository other than the library.
(b) The board shall:
(1) create a list of preapproved depositories in which members of the legislature may place records of their legislative offices; and
(2) by rule adopt policies and procedures to approve additional depositories.

(c) The director is responsible for the preservation of records described by Subsection (a) placed in a depository other than the library. Ownership and legal custody of the records remain with the legislature as provided by Section 324.0085. The records may not be intermingled with other holdings of the institution that serves as a depository.