1.
Filing office duties.
For each record filed in a filing office, the filing office shall:
a. assign a unique number to the filed record;
b. create a record that bears the number assigned to the filed record and the date and time of filing;
c. maintain the filed record for public inspection; and
Terms Used In Iowa Code 554.9519
- Amendment: A proposal to alter the text of a pending bill or other measure by striking out some of it, by inserting new language, or both. Before an amendment becomes part of the measure, thelegislature must agree to it.
- Grantor: The person who establishes a trust and places property into it.
- Mortgage: The written agreement pledging property to a creditor as collateral for a loan.
- Mortgagee: The person to whom property is mortgaged and who has loaned the money.
- property: includes personal and real property. See Iowa Code 4.1
- Record: means the same as defined in section 554D. See Iowa Code 554E.1
- Rule: includes "regulation". See Iowa Code 4.1
- state: when applied to the different parts of the United States, includes the District of Columbia and the territories, and the words "United States" may include the said district and territories. See Iowa Code 4.1
- year: means twelve consecutive months. See Iowa Code 4.1
2.
File number.
A file number assigned after January 1, 2002, must include a digit that:
a. is mathematically derived from or related to the other digits of the file number; and
b. aids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error.
3.
Indexing – general.
Except as otherwise provided in subsections 4 and 5, the filing office shall:
a. index an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and
b. index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.
4.
Indexing – real-property-related financing statement.
If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, it must be filed for record and the filing office shall index it:
a. under the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and
b. to the extent that the law of this state provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described.
5.
Indexing – real-property-related assignment.
If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index an assignment filed under section 554.9514, subsection 1, or an amendment filed under section 554.9514, subsection 2:
a. under the name of the assignor as grantor; and
b. to the extent that the law of this state provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.
6.
Retrieval and association capability.
The filing office shall maintain a capability:
a. to retrieve a record by the name of the debtor and:
(1) if the filing office is described in section 554.9501, subsection 1, paragraph “a”, by the file number assigned to the initial financing statement to which the record relates and the date and time that the record was filed or recorded; or
(2) if the filing office is described in section 554.9501, subsection 1, paragraph “b”, by the file number assigned to the initial financing statement to which the record relates; and
b. to associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement.
7.
Removal of debtor’s name.
The filing office may not remove a debtor’s name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under section 554.9515 with respect to all secured parties of record.
8.
Timeliness of filing office performance.
The filing office shall perform the acts required by subsections 1 through 5 at the time and in the manner prescribed by filing-office rule, but not later than two business days after the filing office receives the record in question.
