The commissioner shall adopt rules no later than 180 days after July 3, 1995 that must contain the requirements for the state report for the department and, at a minimum, the following requirements. [RR 1997, c. 2, §9 (COR).]
1. Accounting systems and reporting. Community agencies shall maintain an accounting system in accordance with rules adopted by the commissioner. The rules must require annual financial reporting to the department. The annual reporting requirements and the related dollar thresholds of accountability are as follows.
A. If the community agency expends less than $100,000, the agency shall comply with the terms of financial reporting contained in the individual social service agreements with the department. [PL 2021, c. 10, §3 (AMD).]
A-1. If the community agency expends between $100,000 and $500,000, the agency shall have an entitywide review of its financial statements and agreement supplemental schedules conducted by a qualified independent public accountant. [PL 2021, c. 10, §4 (NEW).]
B. If the community agency expends $500,000 or more of agreement funding from the department, the agency must have an entitywide financial and compliance audit of the agency’s financial statements and agreement supplemental schedules prepared by a qualified independent public accountant in accordance with the reporting requirements for the department and comply with the terms of financial reporting contained in the individual social service agreements with the department. [PL 2005, c. 519, Pt. SS, §2 (AMD).]

[PL 2021, c. 10, §§3, 4 (AMD).]

Terms Used In Maine Revised Statutes Title 5 Sec. 1660-F

  • Agreement: means a legally binding written document between 2 or more parties, including, but not limited to, a document commonly referred to as an accepted application, proposal, prospectus, contract, grant, joint or cooperative agreement, purchase of service or state aid. See Maine Revised Statutes Title 5 Sec. 1660-D
  • agreement funding: means all agreement funds received by a community agency from the department. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Commissioner: means the Commissioner of Health and Human Services, who has responsibility for the administration of this chapter. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Community agency: means any public or private nonprofit organization, firm, individual, partnership or business corporation operated for profit that:
A. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Department: means the Department of Health and Human Services as well as other departments and agencies of State Government approved for inclusion in this chapter by the commissioner. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
  • Independent public accountant: means a person who complies with government auditing standards and who is one of the following:
    • A. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Litigation: A case, controversy, or lawsuit. Participants (plaintiffs and defendants) in lawsuits are called litigants.
  • Public: means a municipal, county or other governmental body that is a political subdivision within the State. See Maine Revised Statutes Title 5 Sec. 1660-D
  • Social service: means any social services program funded in whole or in part through an agreement issued by the department. See Maine Revised Statutes Title 5 Sec. 1660-D
    • 2. Internal control structures. A community agency shall maintain and utilize internal control structures adequate to provide reasonable assurance that federal, state and other funds are managed and expended in compliance with applicable laws, rules and agreement terms.

    [PL 1995, c. 402, Pt. C, §2 (NEW).]

    3. Access to records. A community agency shall permit independent private and governmental auditors to have access to the agency’s records and financial statements to ensure compliance with applicable laws, rules and agreement terms.

    [PL 1995, c. 402, Pt. C, §2 (NEW).]

    4. Record retention. A community agency shall retain accounting and operational records for at least 3 years after expiration of the agency’s fiscal year or longer if required by circumstances such as appeals or litigation.

    [PL 1995, c. 402, Pt. C, §2 (NEW).]

    SECTION HISTORY

    PL 1995, c. 402, §C2 (NEW). RR 1997, c. 2, §9 (COR). PL 2005, c. 519, §SS2 (AMD). PL 2021, c. 10, §§3, 4 (AMD).
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