63A-16-601. Utah Public Notice Website — Establishment and administration.
| (1) |
As used in this part:
Terms Used In Utah Code 63A-16-601- Administrator: includes "executor" when the subject matter justifies the use. See Utah Code 68-3-12.5
- Division: means the Division of Technology Services. See Utah Code 63A-16-102
- Executive board: means the same as that term is defined in Section 67-1-2. See Utah Code 63A-16-601
- Fiscal year: The fiscal year is the accounting period for the government. For the federal government, this begins on October 1 and ends on September 30. The fiscal year is designated by the calendar year in which it ends; for example, fiscal year 2006 begins on October 1, 2005 and ends on September 30, 2006.
- Public body: means the same as that term is defined in Section 52-4-103. See Utah Code 63A-16-601
- Public information: means a public body's public notices, minutes, audio recordings, and other materials that are required to be posted to the website under Title 52, Chapter 4, Open and Public Meetings Act, or other statute or state agency rule. See Utah Code 63A-16-601
- State: when applied to the different parts of the United States, includes a state, district, or territory of the United States. See Utah Code 68-3-12.5
- Statute: A law passed by a legislature.
- Website: means the Utah Public Notice Website created in this section. See Utah Code 63A-16-601
| (a) |
“Executive board” means the same as that term is defined in Section 67-1-2.5. |
| (b) |
“Public body” means the same as that term is defined in Section 52-4-103. |
| (c) |
“Public information” means a public body‘s public notices, minutes, audio recordings, and other materials that are required to be posted to the website under Title 52, Chapter 4, Open and Public Meetings Act, or other statute or state agency rule. |
| (d) |
“Website” means the Utah Public Notice Website created in this section. |
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| (2) |
There is created the Utah Public Notice Website to be administered by the division. |
| (3) |
The website shall consist of an Internet website provided to assist the public to find posted public information. |
| (4) |
The Division of Archives and Records Service, with the technical assistance of the Division of Technology Services, shall create the website that shall:
| (a) |
allow a public body, or other certified entity, to easily post any public information, including the contact information required under Subsections 17B-1-303(9) and 17D-1-106(1)(b)(ii); |
| (b) |
allow the public to easily search the public information by:
| (ii) |
date of posting of the notice; |
| (iii) |
date of any meeting or deadline included as part of the public information; and |
| (iv) |
any other criteria approved by the Division of Archives and Records Service; |
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| (c) |
allow the public to easily search and view past, archived public information; |
| (d) |
allow an individual to subscribe to receive updates and notices associated with a public body or a particular type of public information; |
| (e) |
have a unique and simplified website address; |
| (f) |
be directly accessible via a link from the main page of the official state website; and |
| (g) |
allow a newspaper to request and automatically receive a transmission of a posting to the website as the posting occurs; |
| (h) |
include other links, features, or functionality that will assist the public in obtaining and reviewing public information posted on the website, as may be approved by the division; and |
| (i) |
be guided by the principles described in Subsection 63A-16-202(2). |
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| (5) |
| (a) |
Subject to Subsection (5)(b), the Division of Archives and Records Service and the governor’s office shall coordinate to ensure that the website, the database described in Section 67-1-2.5, and the website described in Section 67-1-2.5 automatically share appropriate information in order to ensure that:
| (i) |
an individual who subscribes to receive information under Subsection (4)(d) for an executive board automatically receives notifications of vacancies on the executive board that will be publicly filled, including a link to information regarding how an individual may apply to fill the vacancy; and |
| (ii) |
an individual who accesses an executive board’s information on the website has access to the following through the website:
| (A) |
the executive board’s information in the database, except an individual’s physical address, e-mail address, or phone number; and |
| (B) |
the portal described in Section 67-1-2.5 through which an individual may provide input on an appointee to, or member of, the executive board. |
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| (b) |
The Division of Archives and Records Service and the governor’s office shall comply with Subsection (5)(a) as soon as reasonably possible within existing funds appropriated to the Division of Archives and Records Service and the governor’s office. |
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| (6) |
Before August 1 of each year, the Division of Archives and Records Service shall:
| (a) |
identify each executive board that is a public body that did not submit to the website a notice of a public meeting during the previous fiscal year; and |
| (b) |
report the name of each identified executive board to the governor’s boards and commissions administrator. |
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| (7) |
The Division of Archives and Records Service is responsible for:
| (a) |
establishing and maintaining the website, including the provision of equipment, resources, and personnel as is necessary; |
| (b) |
providing a mechanism for public bodies or other certified entities to have access to the website for the purpose of posting and modifying public information; and |
| (c) |
maintaining an archive of all public information posted to the website. |
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| (8) |
A public body is responsible for the content the public body is required to post to the website and the timing of posting of that information. |
Renumbered and Amended by Chapter 84, 2021 General Session
Amended by Chapter 344, 2021 General Session, (Coordination Clause)
Renumbered and Amended by Chapter 344, 2021 General Session
Amended by Chapter 355, 2021 General Session
