(1) A minor child shall be released from personal restraint or seclusion whenever the circumstance that justified the use of personal restraint or seclusion no longer exists.

  (2) Each instance of personal restraint or seclusion requires full justification for its use, and the results of the evaluation immediately following the use of personal restraint or seclusion shall be placed in the minor child’s record.

  (3) Each order for personal restraint or seclusion shall include all of the following:

  (a) The name of the licensed practitioner ordering personal restraint or seclusion.

  (b) The date and time the order was obtained.

  (c) The personal restraint or seclusion ordered, including the length of time for which the licensed practitioner ordered its use.

  (4) The child caring institution staff shall document the use of the personal restraint or seclusion in the minor child’s record. That documentation shall be completed by the end of the shift in which the personal restraint or seclusion occurred. If the personal restraint or seclusion does not end during the shift in which it began, documentation shall be completed during the shift in which the personal restraint or seclusion ends. Documentation shall include all of the following:

  (a) Each order for personal restraint or seclusion.

  (b) The time the personal restraint or seclusion actually began and ended.

  (c) The time and results of the 1-hour assessment.

  (d) The emergency safety situation that required the resident to be personally restrained or secluded.

  (e) The name of the staff involved in the personal restraint or seclusion.

  (5) The child caring institution staff trained in the use of personal restraint shall continually assess and monitor the physical and psychological well-being of the minor child and the safe use of personal restraint throughout the duration of its implementation.

  (6) The child caring institution staff trained in the use of seclusion shall be physically present in or immediately outside the seclusion room, continually assessing, monitoring, and evaluating the physical and psychological well-being of the minor. Video monitoring shall not be exclusively used to meet this requirement.

  (7) The child caring institution staff shall ensure that documentation of staff monitoring and observation is entered into the minor child’s record.

  (8) If the emergency safety intervention continues beyond the time limit of the order for use of personal restraint or seclusion, child caring institution staff authorized to receive verbal orders for personal restraint or seclusion shall immediately contact the licensed practitioner to receive further instructions.

  (9) The child caring institution staff shall notify the minor child’s parent or legal guardian and the appropriate state or local government agency that has responsibility for the minor child if the minor child is under the supervision of the child caring institution as a result of an order of commitment by the family division of circuit court to a state institution or otherwise as soon as possible after the initiation of personal restraint or seclusion. This notification shall be documented in the minor child’s record, including the date and time of the notification, the name of the staff person providing the notification, and the name of the person to whom notification of the incident was reported. The child caring institution is not required to notify the parent or legal guardian as provided in this subsection if the minor child is within the care and supervision of the child caring institution as a result of an order of commitment of the family division of circuit court to a state institution, state agency, or otherwise, and has been adjudged to be dependent, neglected, or delinquent under chapter XIIA of the probate code of 1939, 1939 PA 288, MCL 712A.1 to 712A.32, if the minor child’s individual case treatment plan indicates that the notice would not be in the minor child’s best interest.

  (10) Within 24 hours after the use of personal restraint or seclusion, child caring institution staff involved in the emergency safety intervention and the minor child shall have a face-to-face debriefing session. The debriefing shall include all staff involved in the seclusion or personal restraint except if the presence of a particular staff person may jeopardize the well-being of the minor child. Other staff members and the minor child’s parent or legal guardian may participate in the debriefing if it is considered appropriate by the child caring institution.

  (11) The child caring institution shall conduct a debriefing in a language that is understood by the minor child. The debriefing shall provide both the minor child and the staff opportunity to discuss the circumstances resulting in the use of personal restraint or seclusion and strategies to be used by staff, the minor child, or others that could prevent the future use of personal restraint or seclusion.

  (12) Within 24 hours after the use of personal restraint or seclusion, all child caring institution staff involved in the emergency safety intervention, and appropriate supervisory and administrative staff, shall conduct a debriefing session that includes, at a minimum, all of the following:

  (a) Discussion of the emergency safety situation that required personal restraint or seclusion, including a discussion of precipitating factors that led up to the situation.

  (b) Alternative techniques that might have prevented the use of personal restraint or seclusion.

  (c) The procedures, if any, that child caring institution staff are to implement to prevent a recurrence of the use of personal restraint or seclusion.

  (d) The outcome of the emergency safety intervention, including any injury that may have resulted from the use of personal restraint or seclusion.

  (13) The child caring institution staff shall document in the minor child’s record that both debriefing sessions as described in subsections (10) and (12) took place and shall include the names of staff who were present for the debriefings, names of staff that were excused from the debriefings, and changes to the minor child’s treatment plan that result from the debriefings.

  (14) Each child caring institution subject to this section and section 2c and 2d shall report each serious occurrence to the department. The department shall make the reports available to the designated state protection and advocacy system upon request of the designated state protection and advocacy system. Serious occurrences to be reported include a minor child’s death, a serious injury to a minor child, and a minor child’s suicide attempt. Staff shall report any serious occurrence involving a minor child by no later than close of business of the next business day after a serious occurrence. The report shall include the name of the minor child involved in the serious occurrence; a description of the occurrence; and the name, street address, and telephone number of the child caring institution. The child caring institution shall notify the minor child’s parent or legal guardian and the appropriate state or local government agency that has responsibility for the minor child if the minor child is under the supervision of the child caring institution as a result of an order of commitment by the family division of circuit court to a state institution or otherwise as soon as possible and not later than 24 hours after the serious occurrence. Staff shall document in the minor child’s record that the serious occurrence was reported to both the department and the state-designated protection and advocacy system, including the name of the person to whom notification of the incident was reported. A copy of the report shall be maintained in the minor child’s record, as well as in the incident and accident report logs kept by the child caring institution.

  (15) Each child caring institution subject to this section and section 2c and 2d shall maintain a record of the incidences in which personal restraint or seclusion was used for all minor children. The record shall include all of the following information:

  (a) Whether personal restraint or seclusion was used.

  (b) The setting, unit, or location in which personal restraint or seclusion was used.

  (c) Staff who initiated the process.

  (d) The duration of each use of personal restraint or seclusion.

  (e) The date, time, and day of the week restraint or seclusion was initiated.

  (f) Whether injuries were sustained by the minor child or staff.

  (g) The age and gender of the minor child.

  (16) Each child caring institution subject to this section and section 2c and 2d shall submit a report annually to the department containing the aggregate data from the record of incidences for each 12-month period as directed by the department. The department shall prepare reporting forms to be used by the child caring institution, shall aggregate the data collected from each child caring institution, and shall annually report the data to each child caring institution and the state-designated protection and advocacy system.